Thu 28 Jun 2007
How to Stay Organized in the Workplace
These days, with the busy schedules most of us have, there just doesn't seem to be enough time in the day to get everything done. Workdays are full of, absent employees, and other issues that crop up - all of which just seems to eat up the day, resulting in important tasks having to be put aside.
Getting organized and planning your day by prioritizing the tasks that need to be done is essential to complete assignments and projects on time. If you are a business owner, you will also have to keep track of the work schedules of your employees.
Here are a few tips that will help you to manage your time efficiently, even in a time crunch:
- Use a calendar to keep track of assignments, projects, and employees.
- Make a list of all daily tasks, crossing them out as they get done. Not only will this help you to keep track of you day, but also if any pressing issue crops up at short notice, you can restart from the point where you were interrupted.
- Have separate files for different tasks, and put all the relevant material in the appropriate folder. Each morning, take out what you need for the day and keep it handy. For example, if you need to give a presentation, you should have all the material in its own folder.
- Put all the names of your employees on a list, along with their skills and strengths in specific areas. When you plan a project, you can assign roles to people by quickly referring to this list.
- Make it a point to plan meetings well ahead of time, so that they don't interrupt your daily work schedule.
- Keep the phone numbers of every employee handy, so that they are available if an emergency comes up. Organize them in such a way so that you can locate the numbers quickly.
Efficient time and activity management are essential factors for staying organized in the workplace. This requires a certain amount of pre-planning and involves prioritizing tasks by organizing calendars and creating lists.