Wed 23 Apr 2008
Regular meetings are important for every small business, since it enables various departments to come together and get an idea as to what progress is being made by each of them.
Here are 5 points that you need to keep in mind to organize a successful meeting.
- Your Personal Preparation
The agenda of your meeting should be formulated and ready before you assemble your team together.
Your goals for the meeting should be specific, and the method that you are going to use to achieve them should also be mentioned during the meeting's opening minutes.
If the meeting is a continuation of a previous meeting, then you need to find out what was decided in the previous meeting and whether the objectives have been achieved.
Stumbling blocks, if any, need to be identified so that they can be discussed and resolved
You need to decide an ideal time to hold the meeting, so that you don't disturb your employees' regular routing.
If the need arises, then you can also arrange the meeting during a coffee break so that you can save a little time.
You could hold the meeting in your office; if there are too many employees involved, then you could shift the meeting to a conference room in a hotel or business center.
Depending on the number of employees attending, you can then decide on the ideal place for your meeting.
Have your personal agenda ready for the meeting. You need to know what to say and present, and you also need to be prepared to effectively implement any feedback that your employees might come up with.
Keep an open mind and record all your employees' input.
A well-planned meeting can deliver better results and save a lot of time. Use the above points as a guideline.